Final Exam -- Celebrity Softball Letter of Request -- Week of March 30, 2009

Exam Requirements: Turn in your typed letter of request along with the required promotional information which will be made available to you. Remember, this letter is targeted at one local business in order to obtain advertising for HSSM’s celebrity softball game.

The letter must be printed on HSSM letter head by the end of your examination period.


Rubric (All areas scored on a scale of 1-10, unless otherwise noted):
1) Proper length between 175-250 words, printed on one page.
2) Printed on HSSM letterhead.
3) 3-4 reasons that your store will benefit from a partnership with the HSSM.
4) Follows “General Tips For Writing a Letter of Request” (20 points, information below)

General Tips for Writing a Letter of Request
1. Keep it simple. In the first paragraph, tell the recipient why you are writing.
2. Introduce yourself if it is the first time you are writing to someone. Tell them a little bit about yourself and what you are trying to accomplish.
3. Briefly explain what it is that you want the reader to do. If there is a deadline involved, share that information as well.
4. Give the reader all the information they need to comply with your request.
5. Include any supporting documentation the recipient may need (questionnaire, flyer, etc.).
6. List your contact information, including your full name, mailing address, phone number and e-mail address in the body of the letter. Ask the reader to contact you if they have any questions or concerns about your request.
7. Thank the person for their assistance.

Tips/Sample Letter of Request

TIPS FOR LETTERS OF REQUEST


All requests should:
1. Be specific (What exactly do you want? Example: fitted Yankees hat).
2. Be brief (Get to the point – no more than 175 words in the body of your letter – people do not want to search to find what you have to say).
3. Provide complete and accurate information.



General Tips for Writing a Letter of Request
1. Keep it simple. In the first paragraph, tell the recipient why you are writing.
2. Introduce yourself if it is the first time you are writing to someone. Tell them a little bit about yourself and what you are trying to accomplish.
3. Briefly explain what it is that you want the reader to do. If there is a deadline involved, share that information as well.
4. Give the reader all the information they need to comply with your request.
5. Include any supporting documentation the recipient may need (questionnaire, flyer, etc.).
6. List your contact information, including your full name, mailing address, phone number and e-mail address in the body of the letter. Ask the reader to contact you if they have any questions or concerns about your request.
7. Thank the person for their assistance.






Sample Letter of Request:

Your Company Name
HSSM
Lafayette Educational Complex
2630 Benson Avenue
Brooklyn, NY 11214

[Date]

(Recipient’s address)
Lafayette Educational Complex
2630 Benson Avenue
Brooklyn, NY 11214

Dear Mr./Ms. Smith:

My name is [your name here] and I am writing to request a professional relationship with you for the goods sold at [name of other person’s company]. [Tell person how you heard of their company here]

I am in the Sporting Goods business and I sell/make [general description of products/wanted products here]. I am currently looking for [state specifically what you want from the business] and I would like to speak with you about your inventory/store.

I have enclosed a questionnaire to help make you reply trouble-free. If you have questions or would like more information, please feel free to contact me by phone at [school’s phone number: 718-333-7650]. I can also be reached by e-mail at [your gmail address here].

Thank you for taking the time to consider my request, and I will be in touch with you soon.

Sincerely,

[Your Name Here]

Homework Due Tuesday, March 17th!

For Tuesday, finish the form that we started in class today (below). Also, be sure to come up with a name for your company.

See you in class!

-Mr. Donohue


CREATE YOUR BUSINESS
NAME(S):______________________
________________________

Circle one:
STORE OWNER
or
PRODUCT MANUFACTURER

(For STORE OWNERS only) What products will you sell? Choose 3:
Hats, clothes, footwear, jerseys, basic game equipment, accessories (watches, backpacks, socks, sunglasses), gym equipment, game room (darts, pool, ping pong).



(For MANUFACTURERS only) What products will you make? Choose 3:
Hats, clothes, footwear, jerseys, basic game equipment, accessories (watches, backpacks, socks, sunglasses), gym equipment, game room (darts, pool, ping pong).


CREATE A LIST ON THE BACK OF THIS PAGE:
(For manufacturers) What 5-7 professional teams will you create products for?
(For sellers) What are the 10-12 products you would prefer to sell? (List product type and team. For example: New York Knicks jerseys).